Would you like to discuss your export to the UK, have specific questions about the regulations, or request a quote right away? Get in touch with one of our planners, we’ll be happy to think along with you and ensure your shipment arrives quickly and without any issues.
blog
04/11/2025
Exporting to the United Kingdom: things you need to keep in mind
Since Brexit, exporting to the United Kingdom has been anything but straightforward. Where goods once moved freely between the European Union and the UK, strict export regulations and customs procedures now apply.
In this blog, we explain what exporters need to keep in mind, which documents are essential, and how EASY Road Transport takes the hassle out of the process. No endless checklists, just clear answers to the real questions faced by transport managers, freight forwarders, and shippers.
Exporting to the UK, how does it work today?
Brexit has fundamentally changed the rules of international transport. Anyone wishing to move goods from the Netherlands to the UK now faces customs formalities, import duties, inspections, and additional legislation. The UK is treated as a so-called “third country,” similar to Switzerland or Norway. This means that every shipment must go through customs and only fully compliant shipments are accepted at the border.
Which documents do you need for exporting to the UK?
Customs procedures are the biggest stumbling block for many exporters. Below are the documents that are always required:
1. Commercial Invoice
This document specifies exactly what is being shipped, its value, who the sender and recipient are, and which Incoterms apply. Without a correct commercial invoice, there can be no export.
2. Packing List
The packing list provides an overview of the contents of the shipment. Customs authorities use this document to inspect and verify the cargo.
3. EORI number
Both the sender and the recipient must have a valid EORI number (Economic Operators Registration and Identification). This number identifies businesses when dealing with customs authorities.
4. Customs Declaration
A digital customs declaration is required for every shipment, both on the Dutch and the UK side. This is a formal procedure that EASY Road Transport handles as a standard service for its customers.
5. Consignment Note (CMR)
The CMR consignment note is mandatory for all international road transport. It contains all the essential details of the shipment.
6. Specific documents for certain goods
For products such as food, plants, animal products, and chemical substances, additional requirements apply, including health or phytosanitary certificates. Regulations change frequently, so up-to-date knowledge is essential.
Where do things often go wrong in practice?
From customer conversations and experience, it’s clear that delays often occur due to incomplete or incorrect documentation. Common issues include missing EORI numbers, unclear product descriptions, incorrect Incoterms, or missing required certificates. The result: delays at the border, fines, or even shipments being returned.
EASY Road Transport supports its customers by thoroughly checking everything in advance. Our experienced planners review all documents, provide clear instructions, and reach out if any discrepancies arise. We take care of the administrative work so you won’t be faced with any unpleasant surprises.
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What are the main UK import regulations?
Since Brexit, the UK has gradually introduced its own import regulations. These rules change frequently, and the UK government sometimes announces new requirements only shortly before they take effect. Here’s an overview of the key points:
Customs formalities on the UK side
Every shipment must be digitally registered with UK customs. Without an approved declaration, the cargo will not be allowed to enter the country.
Import duties and VAT
Depending on the type of goods, a specific import duty rate applies. In addition, exporters and importers must take UK VAT regulations into account. In some cases, registration with the UK tax authorities is mandatory.
Physical inspections
UK customs regularly carry out random checks and physical inspections, particularly on high-risk goods. Make sure all documentation is correct and the cargo is properly packaged.
Product requirements and labeling
The UK has its own product requirements (for example, CE marking vs. UKCA marking). Do you supply machinery, electronics, or medical devices? Make sure your product complies with UK regulations.
How can you ensure fast and hassle-free export to the UK?
Choose an experienced partner
The key to smooth transport is working with a partner who understands the entire export process and manages every detail. EASY Road Transport works daily with UK export regulations and has a reliable network of carriers who know exactly how things work at the border.
Proactive communication
Our customers value our fast and transparent communication. We keep you continuously informed about the shipment status, provide updates in case of delays, and are always available to answer questions. No automated phone menus, just direct contact with your dedicated planner.
Document service
We provide standard document verification and guide you through preparing all the necessary paperwork. We point out any missing information and ensure everything is ready for customs on time. This is especially crucial for urgent shipments.
Knowledge of the latest regulations
The regulations for exporting to the UK change frequently. EASY Road Transport closely monitors all updates, ensuring you don’t risk delays or shipment rejections. We collaborate with industry organizations, stay on top of the latest news, and maintain direct contact with customs experts.
Specific considerations for different types of cargo
Hazardous materials and ADR
Transporting hazardous materials is subject to strict regulations regarding both packaging and documentation. We know the procedures and ensure proper handling every step of the way.
Food products and phytosanitary goods
Food and live plants require additional certificates and notifications. Our specialists check in advance which specific requirements apply to your shipment.
High-value and fragile goods
We pay extra attention to high-value and fragile cargo. This includes ensuring proper insurance, sealing, and clear communication in case of any irregularities during transport.
The role of Incoterms in exporting to the UK
Incoterms define who is responsible for what during transport. Since Brexit, their importance has become even more evident. Mistakes in Incoterms often lead to disputes over responsibilities, costs, or liability. EASY Road Transport advises on the correct Incoterms for each shipment and clearly coordinates the arrangements with all parties involved.
What if something still goes wrong?
Even with the best preparation, unforeseen issues can always arise along the way, such as traffic jams, inspections, strikes, or questions about documentation. EASY Road Transport stays in close contact with both the carrier and the customer, immediately looking for a solution. We always communicate honestly and transparently, so you know exactly where things stand and can adjust when needed.
Want to know more about export regulations or start exporting to the UK right away?
Export regulations for the United Kingdom are complex and change frequently. However, exporting doesn’t have to be a headache, as long as you have the right knowledge and partners. EASY Road Transport handles dozens of shipments every day between the Netherlands, Belgium, the Ruhr area, and the UK. With over 40 of its own curtain-sided trailers, a proactive team, and short communication lines, we manage your transport from A to Z, including all customs formalities.